Job Description

Position: Payroll Administrator

Reports to: Human Resources and Talent Development Officer.

We are seeking a vibrant and dynamic individual to fill the above position.

The incumbent will be responsible for tracking and managing our organisation’s payroll data. You will be required to track employee work hours, prepare compensation checks, calculate bonuses and allowances, and respond to employee questions about wages, salaries and deductions.

Duties and Responsibilities

Key Responsibilities

• Payroll planning and scheduling of all payroll activities/processes and updating procedures for onward submission to the HR Officer for review.
• Payroll system management by ensuring processing of license renewals for payroll system annually in line with forecasting trends.
• Planning and scheduling payroll systems updates and modifications, liaising with stakeholders while ensuring alignment to the department’s plan.
• Overseeing and reviewing payroll audit process and identifying opportunities to improve efficiencies controls or compliance concerns.
• Preparation and sorting of all payroll input and ensure accurate and timeous payroll processing.
• Ensuring that the required standard of payroll processing is procedurally adhered to in line with the Authority ‘s Human Resources Standard Operating Procedures.
• Ensuring that all staff salaries are paid on or before the 22nd of every month.
• Ensuring that all payslips are timeously prepared and distributed to all employees. This is to ensure each employee checks the figures for correctness.
• Handling all salary queries with banks and other payroll related employee queries advising them all on all payroll related issues.
• Ensuring that all statutory payments are processed and submitted on time and be the first port of call to liaise with relevant bodies on the same.
• Administering the payment of medical aid, pension, and funeral contributions as specified in terms of the employee’s contract of employment.
• Preparing statements of withdrawal from the Pension Fund and ensuring that the payroll is updated on the death, dismissal, retirement of any employee.
• Preparing variable data for example cash in lieu of leave and any other allowances that do not form part of the permanent data such as basic salary, transport, education, and overtime allowance. The Payroll Administrator must ensure that these are correct for the right amounts to be paid out.
• Ensuring all payroll records are maintained, filed, and updated. The information should always be readily available for audit and future reference purposes.
• Timeously prepare all monthly payroll data and reports.
• Ensuring that the company's pay scale complies with changing NEC and government regulations.
• Preparing monthly reports; for example, monthly trends and variance analysis reports and complete assignments as requested for by the Human Resources Officer.
• Supervision of the Payroll Assistant which includes coaching and on the job training.
• Participating in the development, review and implementation of Human Resources policies and procedures to improve on delivery of the HR strategy.
• Any other lawful duties as assigned by Supervisor from time to time.

Qualifications and Experience

Qualifications and Experience.

• Diploma in Human Resources/Payroll Management, Business Administration, Accounting/Bookkeeping qualification or the equivalent.
• At least 4-6 years’ experience in Payroll Management.
• Relevant Payroll affiliations.
Knowledge And Skills

• Proficiency in the use of computerised payroll systems
• Clear verbal and written communication and ability to prepare accurate reports
• Ability to analyse and solve work related problems to achieve the correct outcomes.
• High-level of confidentiality.
• Knowledge of relevant Acts, regulation, policies and agreements relating to payrolls.
• Ability to interact, negotiate (where applicable) and achieve targets.

How to Apply

How to Apply

Applicants should submit their Application Letters clearly indicating the position applied for together with detailed Curriculum Vitae and Certified Copies of Certificates by not later than 07th of November 2025 to: [email protected]

Female candidates are encouraged to apply. Only shortlisted candidates will be contacted.