Job Description

We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic team. As an Office Administrator, you will play a pivotal role in ensuring the smooth operation of our office by managing administrative tasks, maintaining organizational systems, and providing support to various departments. In this position, you will coordinate office activities and operations, which include managing correspondence, scheduling appointments, and maintaining accurate records. Your ability to multitask and prioritize in a fast-paced environment will be essential to the successful execution of your responsibilities. The ideal candidate will possess strong communication skills, both verbal and written, and will be proficient in various office software applications. You will also have the opportunity to work closely with production teams, assisting in the coordination of print jobs and ensuring that deadlines are met. This position offers a chance for professional growth within a stable and reputable company, with a commitment to fostering a collaborative and innovative workplace culture. If you are passionate about assisting in the operational functions of a business and are eager to contribute to our success in the corporate gifts and printing sector, we encourage you to apply.

Duties and Responsibilities

Manage daily office operations and ensure a welcoming environment for clients and employees.
Coordinate communication and correspondence, including phone calls, emails, and in-person inquiries.
Schedule and organize meetings, appointments, and travel arrangements for staff as needed.
Maintain organized filing systems and electronic records to facilitate easy access to important documents.
Monitor and order office supplies, ensuring that all necessary materials are well-stocked and available.
Assist in the preparation of reports, presentations, and proposals as required by management.
Support the HR department with recruitment processes, onboarding new employees, and maintaining personnel records.

Qualifications and Experience

Proven experience as an office administrator, office assistant, or in a similar administrative role.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
Exceptional organizational skills and the ability to prioritize tasks effectively under pressure.
Excellent verbal and written communication skills for interaction with clients and team members.
Attention to detail and problem-solving abilities to address any operational challenges.
Ability to work independently and as part of a team in a collaborative environment.
A high school diploma or equivalent; additional qualifications in office administration or related fields are a plus.

*3 years experience in required field