Job Description

The Administrator shall be responsible for ensuring the smooth day-to-day coordination of administrative, executive support, recruitment, reception, security, facilities, and office operations.

The role requires a highly organised, intelligent, tech-savvy, proactive, and professional individual who can coordinate multiple activities simultaneously while maintaining excellent communication and administrative standards.

Duties and Responsibilities

EXECUTIVE AND MEETING COORDINATION

Coordinate internal and external meetings.
Prepare meeting agendas.
Attend meetings and take accurate minutes.
Follow up on action points arising from meetings.
Maintain executive calendars and schedules.
Coordinate executive appointments and commitments.

RECRUITMENT ADMINISTRATION

Advertise vacancies.
Screen CVs and shortlist candidates.
Schedule interviews.
Coordinate interview logistics.
Conduct reference checks.
Assist with onboarding of new employees.
Maintain recruitment records and databases.

OFFICE ADMINISTRATION AND COORDINATION

Ensure smooth day-to-day office operations.
Coordinate office resources and supplies.
Maintain company records and documentation.
Monitor office standards and cleanliness.
Ensure adherence to administrative procedures.
Reception & Customer Experience Management

SUPERVISE RECEPTION OPERATIONS

Ensure visitors and customers are professionally received.
Monitor customer service standards at reception.
Work closely with receptionists to improve service delivery.
Ensure calls, inquiries, and visitors are handled efficiently.

SECURITY AND FACILITY ADMINISTRATION

Coordinate security personnel.
Monitor compliance with security SOPs.
Ensure visitor management procedures are followed.
Assist in maintaining a safe and secure working environment.
Canteen & Cleaning Services Coordination

SURPERVISE CANTEEN OPERATIONS

Ensure food service standards are maintained.
Coordinate cleaning staff.
Ensure office cleanliness and hygiene standards are maintained.

TRAVEL AND LOGISTICS COORDINATION

Assist with planning executive travel.
Coordinate accommodation and transport bookings.
Prepare travel itineraries.
Ensure executives have all necessary travel arrangements.
Reporting & Follow-Up
Prepare administrative reports.
Track outstanding action items.
Follow up on deadlines and commitments.
Assist management with special projects and assignments.

Qualifications and Experience

MINIMUM REQUIREMENTS

A Level, Certificate, Diploma or Degree in Secretarial Studies, Business Administration, Office Administration, or a related field.
Excellent computer skills. QUALIFICATIONS DO NOT MATTER MUCH. IF YOU THINK YOU CAN EXECUTE, PLEASE APPLY !!!
Excellent written and verbal communication skills.
Strong organisational and planning skills.
Excellent attention to detail.
Professional presentation and conduct.
Ability to maintain confidentiality.
Ability to multitask and work under pressure.

How to Apply

Interested candidates should submit their detailed CVs and application letters to [email protected] on or before 30 July 2026