Job Description

The National Gallery of Zimbabwe is seeking a highly organized and passionate Volunteer Projects Administrator to support the planning and execution of major cultural initiatives in 2026. This role is ideal for someone with exceptional administrative and communication skills, a deep appreciation for the arts, and a desire to contribute meaningfully to Zimbabwe’s global cultural presence.
The successful candidate will assist in coordinating Zimbabwe’s participation in the 61st Venice Biennale, organizing the CIMAM 58th Annual Conference—the first time this prestigious event will be held in Africa—and supporting gallery renovations across four key locations.
The person will be reporting to the Executive Director at Head Office.

Duties and Responsibilities

1. Project Coordination
 Act as a liaison between NGZ and stakeholders including artists, curators, contractors, and international partners
 Assist in developing and maintaining project timelines, deliverables, and budgets
 Monitor progress and ensure alignment with strategic goals
2. Event Administration
 Support logistical planning for the CIMAM 58th Annual Conference, including:
 Delegate registration and communication
 Transportation coordination and hospitality arrangements
 Venue preparation and scheduling
 Assist in the planning and organization of Zimbabwe’s participation in the 61st Venice Biennale, including:
 Coordinating travel and accommodation for participating artists and curators
 Managing communications with Biennale organizers and international collaborators
 Supporting the preparation and shipment of exhibition materials
 Assisting with promotional activities and public engagement strategies

3. Renovation Support
 Track renovation progress across NGZ locations in Harare, Bulawayo, Victoria Falls, and Tengenenge
 Maintain organized documentation and communicate with renovation teams
 Assist in scheduling site visits and reporting updates
4. Research & Communications
 Conduct research to support curatorial and administrative teams for the Venice Biennale
 Compile artist profiles, exhibition data, and international partner information
 Draft and manage correspondence with global collaborators
5. General Administrative Support
 Schedule meetings, manage calendars, and prepare agendas
 Handle data entry, filing, and report generation
 Maintain internal documentation and assist with day-to-day operations

Qualifications and Experience

Skill Area-Requirements
Organizational Skills-Proven ability to manage multiple tasks and meet deadlines.
Communication-Excellent written and verbal skills; professional and culturally sensitive.
Problem-Solving-Ability to anticipate challenges and propose proactive solutions.
Teamwork-Collaborative mindset and flexibility in working with diverse teams.
Arts & Culture-Passion for Zimbabwean and international art; knowledge of cultural sectors.
Technical Proficiency-Familiarity with Microsoft Office, Google Workspace, and project tools.
BENEFITS
 Gain hands-on experience in international arts administration and project management.
 Contribute to the success of globally significant cultural events.
 Network with leading figures in the art world, including curators, artists, and museum professionals.
 Receive a formal letter of recommendation upon successful completion.
 Be part of a dynamic, passionate team promoting Zimbabwean art and culture.

How to Apply

If you're a motivated and detail-oriented individual with a passion for the arts, please submit your application cover letter, including your detailed CV and copies of qualifications, clearly marked:

The Executive Director
National Gallery of Zimbabwe
“Volunteer Projects Administrator”
20 Julius Nyerere Way
P.O Box CY 848
Causeway
HARARE

Or on email;

[email protected]

Deadline for submission of applications is close of business on 05 September 2025.

APPLICATIONS WILL BE REVIEWED ON A ROLLING BASIS AND ONLY SHORT-LISTED CANDIDATES MEETING THE ABOVE REQUIREMENTS WILL BE CONTACTED.