Professional Conference Coordinator/Events Manager
Job Description
Background
The International Committee for Museums and Collections of Modern Art (CIMAM) is hosting a landmark 58th Annual Conference in Harare, Zimbabwe—the first time the event will be held on the African continent. This historic gathering will convene global museum leaders, curators, and cultural practitioners to engage in dialogue, exchange expertise, and celebrate Africa’s contribution to modern and contemporary art. It also poses as another opportunity to showcase Zimbabwe as a premier tourist destination, rich in culture and artistic talent.
To ensure the success of this prestigious event, the National Gallery of Zimbabwe seeks to engage a professional Conference Coordinator/Events Manager through a consultancy arrangement.
Duties and Responsibilities
Scope of Work
The individual/company will be responsible for:
• Planning, organizing, and executing all conference logistics.
• Coordinating with international and local stakeholders, including CIMAM Board members, sponsors, and partners.
• Managing venue setup, technical requirements, and delegate services.
• Overseeing hospitality, cultural programming, and post-conference tours (including Victoria Falls).
• Ensuring seamless communication, branding, and visibility of the event.
Qualifications and Experience
Required Skills and Qualifications
• Proven track record in large-scale event management.
• Strong organizational and project management skills.
• Excellent communication and stakeholder engagement abilities.
• Familiarity with cultural institutions, museums, or arts-related events.
• Capacity to manage budgets, contracts, and compliance requirements.
• Creative problem-solving and ability to deliver under pressure.
• Experience in coordinating multimedia, marketing, and donor engagement.
How to Apply
Application Requirements
Interested consultants/companies must submit:
1. Company Profile – highlighting relevant experience in event coordination.
2. Proof of Registration – valid company registration documents.
3. Tax Clearance Certificate – current and valid.
4. PRAZ Registration – confirmation of registration with the Procurement Regulatory Authority of Zimbabwe.
5. Recommendations/References – from at least two previous clients.
6. Portfolio – including photographs of previous events coordinated.
7. Detailed Proposal – outlining approach, methodology, and indicative budget.
Submission Process
• Applications must be submitted in hard copy and electronic format to the National Gallery of Zimbabwe.
• Deadline for submission: 12 March 2026.
• Shortlisted candidates will be invited for presentations and interviews.
• Final selection will be based on demonstrated capacity, creativity, and compliance with requirements.
Key Considerations
• The consultancy is expected to work closely with the National Gallery of Zimbabwe team and CIMAM representatives.
• The coordinator must demonstrate sensitivity to cultural contexts and uphold the values of inclusivity, professionalism, and excellence.
• Deliverables will be tied to clear milestones and performance indicators.
Location: Harare
Company: National Gallery of Zimbabwe
Expiry Date: 2026-03-12 00:00:00