Job Description
Job Description
VACANCY: PERSONAL ASSISTANT TO THE MANAGING DIRECTOR
Location: Harare, Zimbabwe
Job Type: Full-Time
Job Summary
Our client, a reputable construction company, is seeking a highly organised, professional, and proactive Personal Assistant to the Managing Director. The successful candidate will provide high-level administrative and secretarial support, coordinate daily activities, manage confidential information, and ensure the smooth running of the Managing Director’s office.
Duties and Responsibilities
Key Responsibilities
• Manage the Managing Director’s diary, appointments, meetings, and travel arrangements.
• Handle correspondence, emails, telephone calls, and other communications.
• Prepare reports, letters, presentations, meeting minutes, and other documents.
• Coordinate meetings with clients, contractors, consultants, suppliers, and other stakeholders.
• Follow up on project updates, deadlines, deliverables, and outstanding action items.
• Maintain confidential company records, contracts, and documentation.
• Assist with administrative tasks related to construction projects and company operations.
• Organise meetings, prepare agendas, and ensure timely circulation of documents.
• Liaise with internal departments and external stakeholders on behalf of the Managing Director.
• Assist with project coordination, progress tracking, scheduling, and monitoring of deadlines where required.
• Perform any other duties as assigned by the Managing Director.
Qualifications and Experience
Qualifications and Experience
• A degree, diploma, or professional qualification in Business Administration, Office Management, Secretarial Studies, Project Management, or a related field.
• At least 3 years’ experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Experience in the construction, engineering, or property development industry will be an added advantage.
• Project management experience or exposure to project coordination, planning, scheduling, and progress monitoring will be an added advantage.
• Excellent written and verbal communication skills in English.
• Strong computer skills, particularly Microsoft Word, Excel, PowerPoint, and Outlook.
• Knowledge of document management, report writing, and office administration.
Key Competencies
• Excellent organisational and time management skills.
• High levels of professionalism, discretion, and confidentiality.
• Strong interpersonal and communication skills.
• Ability to multitask, prioritise, and work under pressure.
• Strong attention to detail and follow-up skills.
• Ability to work independently and demonstrate initiative.
• Strong coordination, planning, and problem-solving skills.
• A mature, reliable, and results-oriented approach.
How to Apply
How to Apply
Interested and suitably qualified candidates should submit their CVs and application letters to admin@armtrust.co.zw, using the subject line “PA to Managing Director.”
Application Deadline: 28 October 2026
Only shortlisted candidates will be contacted.