Job Description

To manage and monitor program funds as per the donor requirement and ZRCS policies.

Duties and Responsibilities

1. Planning and budgeting
• Participate in project planning, partnership development, monitoring, and evaluation activities.
• Develops activity-based budgets for programmes by costing planned activities.
• Manage quarterly and monthly financial planning and budget advance cycles.
• Conduct continuous, quarterly, and mandatory reviews in accordance with the program rules, policies, and regulations.
• Validate project report balances monthly.
2. Project implementation
• Monitors and process with calling of funds for the project
• Managing and tracking of budgets to ensure there is no overspend low burn rate, verifies budget availability for any commitment.
• Carries out budget variance analysis for the program, this entails checking and analysing expenditure related documents and final acquittal of programme funds.
• Reviews fund request and programme work advances to ensure they are within the required timelines.
• Monitor payments and financial reports and cash flow projections with supporting working papers and schedules.
• Review vouchers and invoices and monitor payment requests and disbursements on project activities assigned.
3. Reporting
• Coordinates account coding with project coordinators to ensure financial information allow proper internal monitoring and be linked to project work plan as well as financial reporting as per donor requirements.
• Serve as the main point of contact for project financial related maters that include reviewing and uploading reports, conducting budget reviews, reviewing program invoices for accuracy before submitting for payment.
• Coordinates with programme staff as appropriate to ensure that financial information are complete and accurate, provide regular financial analyses to project coordinators.
• Prepares and submits financial reports to the donor and to the project coordinator in a timely manner.
• Monitors individual project cost recovery, provides monthly reports on cost recovery, and advises on areas that need addressing.
• Responsible for establishing and maintaining a project specific Fixed Assets register.
• Maintains accounts payables and receivables to ensure complete and accurate records of funds.
4. Auditing
• Works with project coordinator to ensure proper closure of projects, final reports submitted, and donor requirements are followed.
• Participates to field visits to review the financial management of the project and train field staff as required.
• Responds to issues raised by both the internal and external auditors in relation to the program

Qualifications and Experience

A Bachelor’s degree in Accounting or equivalent ; At least 3 years of experience working in the NGO sector. Knowledge of Navision Accounting and ERP systems will be an added advantage.