Job Description

To provide high-level administrative, organizational, and operational support to the Chief Executive Officer (CEO) in order to ensure the efficient and effective functioning of the Executive Office. The Executive Assistant serves as a trusted liaison between the CEO and internal/external stakeholders, ensuring communication flows smoothly and the CEO’s schedule, priorities, and commitments are well managed.

The incumbent will also be involved in the day-to-day running and operations of all divisions that directly report to the CEO, providing oversight and coordination to ensure strategic alignment and execution of executive directives.

Duties and Responsibilities

1. Executive Support
 Manage and maintain the CEO’s calendar, appointments, and travel arrangements.
 Coordinate meetings and ensure the CEO is well-prepared with agendas, minutes, reports, and relevant documentation.
 Screen and prioritize incoming emails, calls, and correspondence on behalf of the CEO.
 Handle confidential information with the utmost discretion.
2. Communication & Liaison
 Serve as the point of contact between the CEO and internal departments, clients, partners, and external stakeholders.
 Draft, proofread, and format professional correspondence, reports, speeches, presentations, and internal memos.
 Facilitate clear communication and follow-up on key decisions and actions.
3. Meeting Coordination & Documentation
 Schedule and coordinate executive-level meetings, board meetings, and strategic planning sessions.
 Record, transcribe, and distribute minutes of key meetings.
 Monitor and track progress on assigned action items.
4. Project & Task Management
 Support the CEO in the implementation of strategic projects, including follow-ups and reporting.
 Conduct research and prepare background materials and briefing documents.
 Assist with special assignments and cross-functional tasks as delegated.
5. Office & Protocol Management
 Ensure the CEO’s office operates in an organized, professional manner.
 Handle protocol and logistics for VIP visitors and events.
 Organize corporate functions and engagements as directed by the CEO.

Qualifications and Experience

 A Degree in Business Administration, Office Management, or a related field.
 Minimum of 3–5 years proven experience in an executive assistant or senior administrative role, preferably supporting C-Suite executives.
 Experience in a fast-paced corporate environment is an added advantage.
 Exceptional organizational and time management skills.
 High level of professionalism, confidentiality, and discretion.
 Strong written and verbal communication skills.
 Ability to work independently and under pressure.
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 Strong interpersonal skills with a proactive and flexible attitude.
 Customer service-oriented.

How to Apply

Applicants should submit application letter, certified copies of academic and professional certificates and CV (all documents in pdf format) to [email protected] no later than 30 June 2025. Only shortlisted candidates will be contacted. Canvassing will automatically disqualify candidates.