Job Description
Job Description
HCCL HOLDINGS
Hwange Colliery Company Limited Holdings
VACANCY
DIGITAL RECORDS ASSISTANT
Hwange Colliery Company Limited Holdings is inviting applications for the position of Digital Records Assistant within the Hwange Mining and Processing Company. The successful candidate will be responsible for supporting the digitisation, management and preservation of organisational records. This role is critical in facilitating the transitioning of physical records into electronic systems while ensuring the integrity, security and accessibility of digital information. Applications are invited from suitably qualified candidates who meet the following minimum requirements.
Duties and Responsibilities
KEY RESULT AREAS
* Digitising physical records: Scan, index and upload physical records into the Electronic Document Management System (EDMS) in accordance with established standards.
* File conversion and OCR processing: Convert documents across various formats and ensure files are OCR-enabled for searchability.
* Electronic records repository management: Maintain and update electronic records and repositories to ensure accuracy and accountability.
* Records tracking and retrieval: Monitor record movement and efficiently process access and retrieval requests.
* Records classification and retention: Classify, tag and file electronic records in compliance with approved retention and disposal schedules.
* EDRMS implementation support: Provide support for the implementation and administration of the Electronic Document and Records Management System.
* Workflow management: Oversee and manage electronic records workflow to ensure operational efficiency.
* Information security and integrity: Uphold the security, integrity and accessibility of digital corporate records.
* Audit support: Facilitate internal and external audits by providing accurate and timely digital records.
Qualifications and Experience
PERSON SPECIFICATION
* Mature individual (25+ years), with strong analytical and problem-solving skills.
* Ability to maintain strict confidentiality of corporate information.
* Strong ICT aptitude and digital system orientation.
* Excellent attention to detail, accuracy and a high level of integrity and accountability.
* Good organizational and planning skills.
* Ability to adapt to emerging technologies and digital transformation initiatives.
JOB SPECIFICATIONS
* Degree or Diploma in Records Management, Information Management, Library and Information Science.
* Degree will be an added advantage.
* Minimum of 2 years’ experience in digital records management or electronic documentation management.
* Experience in document scanning, indexing, metadata management and digital filing systems.
* Experience working with Electronic Documents and Records Management System (EDRMS), SharePoint or similar document management platforms will be an added advantage.
* Exposure to records digitization projects and electronic workflow management will be an added advantage.
How to Apply
Applications from interested qualified candidates accompanied by a detailed CV, copies of certified educational and professional certificates are to be submitted on or before 14 August 2026 to:
Email: careers@hwangecolliery.co.zw
NB: HCCL Holdings does NOT recruit through agents nor do we charge any fees for recruitment or job applications.