Job Description
Job Description
TOTALENERGIES
DEPOT ACCOUNTANT – BULAWAYO
Location: Harare, Harare, Zimbabwe
Work Type: On-site
About the Job
Context and Environment
* As a key and well experienced player in the control of the company’s material balances, the appointee helps protect the stocks of the subsidiary and must ensure the real-time updating of inventories in depots far from the head office of the Company which are not connected to the subsidiary’s information system.
* Challenges: lack of forex for maintenance & investments, unpredictable supply and stock, land locked country.
* Opportunities: Qualified and experienced team, good safety records, good stock management records.
Duties and Responsibilities
ACTIVITIES
Safety Management
* Ensure reporting for depot events to HSEQ, be involved in investigation and implement corrective actions.
* Conduct 4 Safe to Load quality spot checks monthly.
* Conduct 2 HSE inspections per month on projects or maintenance works in the depot to ensure Golden Rules compliance.
* Participate in depot safety meetings once a month.
* Participate in depot emergency drills once every month.
Stock Management
* Monitoring and control of the daily status of the remote warehouses and updating in SAP of the related stock movements:
* Goods receipts.
* Updates of density (except for products with a fixed density) and temperature data.
* Goods issues.
* Receipt of transfers in the relevant divisions.
* Monitoring of open petroleum product orders by division (ME2M/ME2N).
* Control of fuel temperatures and densities in SAP and reporting of any inconsistencies to the hierarchy.
* Centralization and entry of physical inventories of remote depots (MI04 & MI20).
* Control of delivery notes awaiting goods issue (VL06G).
* Reconciliation of goods issues with customer invoicing for the “purchase-sales” division (ZC48).
* Preparation of monthly releases reconciliation.
* Preparation of monthly NOIC reconciliations for Feruka.
* Preparation of monthly consolidated material balances for own depots and third-party depots (ZMB2).
* Preparation of monthly Global Stock Reconciliation and Operations Gain & Losses file.
* Monthly analysis and control of cancelled invoices and deliveries (ZMB51).
* Periodic control and analysis of stocks in transit (MB5T).
* Quarterly Analysis of Slow & Dead Stocks (>24 months) (MC46 & MC50).
* Production of monthly reports on petroleum product inventory variances: variances > to tolerance levels.
* Execute transaction ZC012 at least once a week in order to view the error log related to the Excellium fuel additives blending process and make the necessary corrections.
* Ensure that the parameters for receiving the product in the receiving division are identical to those of the transferring division (T°, density, quantity). If a difference in quantity is noted on receipt, then it must be recorded separately in Losses & Gains to ensure that inventories in transit are at 0.
* Manages the secretariat for the “Material Balance or Logistics Oil Loss” committee and monitoring of the action plan.
* Reconciliation of losses during transport for charge back to the transporters (MB1C or ZC52/ZC53).
* Consolidate daily saleable stock report for the affiliate and circulate by 9am for decision making.
* Checks the Movement Average Price (MAP) daily for all products in SAP.
* Prepares file to monitor the valuation and storage location stock in tonnes from MB5B monthly.
* Monitoring and ensuring clearance of corrections arising from MAP and valuation stock monitoring.
OTHER RESPONSIBILITIES
* Follow up and close action plans for Group Audit or Affiliate Assistance Mission related to Material Balance.
* Follow up and close action plans for Annual Financial Audit for the affiliate.
* Follow up and close action plans for Logistics Oil Loss Meeting.
* Assist with FEC and PR creation for Bulawayo, Mutare and Chiredzi depots.
* Carries out any other duties as may be delegated by the hierarchy.
Qualifications and Experience
* A Degree in Business Studies or Accounting.
* At least 3 years’ experience in accounting environment.
* Computer literacy a must.
* Speaking multiple languages is a clear advantage.
* Knowledge and application of people management, development and negotiating skills as well as good interpersonal skills.
* Knowledge and application of accounting and Finance principles for deal models, Applied sales management, negotiation and conflict resolution.
* Must have the ability to work under pressure and with diverse business models and limited supervision.
INFORMATIONS SUPPLÉMENTAIRES
Scope
* Responsible for all Stock Management functions in the fuel and lubes depots, including 3rd party facilities especially NOIC reconciliations and consignment stocks.
* Ensure reliable monitoring of inventory movements (goods received & issued) and physical stocks in the various depots of the subsidiary.
* Responsible for monitoring production orders.
* Responsible for monitoring Priority controls.
* Always ensure precise data on the quantities and values of stocks held by the company.
HSE
* Responsible for HSE roles in the depot as assigned by the Depot Manager or Logistics Manager.
Integrity
* Responsible for accurate and timely reporting of company stocks (lubricants, fuel).
* Responsible for implementation proper controls of stock management and company assets.