Job Description
Job Description
The Southern Africa Development Community Secretariat (SADC) is seeking to recruit
highly motivated and experienced professionals who are citizens of Member States of the
SADC to fill the following regional position in its Organisation Structure.
Controller of Accounting Services
Primary Purpose of the Job
▪ Coordinate, supervise and facilitate an efficient and effective financial accounting and reporting process of the SADC Secretariat
▪ Manage the efforts and performance of the team under the Controller
Duties and Responsibilities
Duties and Responsibilities
Financial Accounting & Reporting
▪ Coordinate the preparation and submission of monthly and quarterly
management accounts for the Secretariat to management
▪ Coordinate the preparation and submission of the Secretariat annual
financial statements to auditors and ensure compliance with statutory
reporting requirements
▪ Set timetables for completion of accounting tasks to ensure compliance
with reporting deadlines
▪ Implement adequate financial controls, checks and reconciliations of GL
to sub ledgers and ensure these have been performed at month end
▪ Approve all monthly journals by Accounting Unit and all year-end
journals.
▪ Review monthly age-analysis of receivables and payables
▪ Approve all year-end journals, all account/ lead schedules for
preparation of annual statutory reporting
▪ Ensure chart of accounts are appropriately set up, maintain and
implement appropriate authorisation procedures for future updates
▪ Keep up to date with international accounting standards (IFRS) and
REF: SADC/2/3/3
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provide adequate training to accounting team
▪ Provide technical financial advisory services on compliance with
▪ International Public Sector Accounting Standards treasury and
budgetary matter
Budgeting
▪ Oversee capture of approved budget for department onto SIMS
▪ Provide monthly feedback on Finance Department’s variance reports
Internal Controls
▪ Implement adequate measures and financial controls to strengthen the internal
control environment and enhance corporate governance, accountability and
transparency
▪ Update audit matrix each quarter
▪ Implement and maintain an appropriate structure, system of policies and
procedures for adequate level of control over all financial accounting
activities of the Secretariat
▪ Monitor and maintain appropriate control and segregation of duties through
control over around user access rights to the accounting system and ensure
these reflect user rights, duties and authority
▪ Monitor and ensure compliance with donor requirement on financial
▪ Accounting
Other functions
▪ Prepare the annual, quarterly financial statements and financial
performance reports to meet the statutory reporting targets
▪ Coordinate Drafting of Annotated Agendas for Audit Committee and Finance
Committee Meetings
▪ Coordinate, review and / or Draft Annotated Agenda on matters related to
the Directorate of Finance for submission to Audit Committee, Finance
Committee and Council Meetings
▪ Provide Secretariat Services (logistical arrangements for the SADC Board of
Auditors during Audit Committee meetings and in audit execution
▪ Follow-up on implementation of Council Decisions under Directorate of Finance
▪ Oversee arrangements for transfer of Board of Auditor Chair
▪ Draft the annotated agenda/record for the Board of Auditors
Management of the unit
▪ Develop, update and implement policies, strategies, processes, systems
and procedures for the effective delivery of the unit’s objectives
▪ Participate in the formulation of the Corporate Strategy
▪ Develop short- and long-term plans and budgets for the unit, monitor progress,
assure adherence and evaluate performance on a regular basis
▪ Manage the delegated unit budget to ensure optimal use
▪ Achieve the mission, goals and objectives of the unit, and report progress to
the Head
REF: SADC/2/3/3
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▪ Ensure team compliance with all relevant Secretariat values, policies and
standards, and statutory requirements
▪ Work towards building a positive workplace and team culture, and a climate
that attracts, retains and motivates top quality personnel
▪ Plan the unit’s activity and maintain direct oversight on its operations and the
staff in terms of (a) work scheduling, (b) estimating resource and staffing
needs, (c) allocating and delegating tasks, and (d) recruiting, training,
developing, supporting, supervising, motivating and appraising staff
▪ Continuously identify and implement leading practices to promote efficient and
effective financial accounting and reporting process
▪ Undertake any other duties as delegated by the Head
Qualifications and Experience
Qualifications and Experience
Education
At least a Master’s Degree in a finance related field from a recognised institution
Professional Certification
Professional accountancy certification such as ACCA, CIMA, ICAEW,
ICAS, ACPA or equivalent
Specialised Knowledge
▪ Knowledge of IAS, IFRS and IPSAS
▪ Proficient in the use of computers and computer software relevant to the position
Experience
▪ Minimum of 10 years working experience in finance preferably within a public
or private sector, regional or international organization
▪ This includes a minimum of 4 years in a line management position
Skills Requirements
▪ Communication and presentation skills
▪ Conflict management skills
▪ Decision-making skills
▪ International relations skills
▪ Interpersonal skills
▪ Leadership skills
▪ Mentoring and coaching skills
▪ Negotiation, persuasion, advocacy, networking, relationship building and
stakeholder management skills
▪ Organisational skills (planning, budgeting, work prioritisation, time
management)
▪ Research, analytical and problem-solving skills
▪ Strategy and policy development skills
▪ Team building skills
REF: SADC/2/3/3
Competency Requirements
▪ Apply interpersonal styles/methods to develop, motivate and empower
individuals toward achievement of goals
▪ Capable of maintaining quality whilst working under pressure and adhering to
deadlines
▪ Capacity to motivate and influence people positively, and create a climate
where people want to do their best
▪ Conceptual and practical thinking
▪ Customer focused
▪ Decisive
▪ Demonstrated ability to work well in an international, multi-cultural and highly
political environment
▪ Organisational awareness with an understanding of how to engage the
organisation to get things done
▪ Maintain confidentiality and respectful of sensitive situations
▪ Methodical and organised, and able to look at the big picture without losing
attention to details
▪ Professionalism and adherence to good work ethics
▪ Question status quo / conventional approaches and encourage new ideas and
innovations for progress
▪ Resilience and personal drive, self-motivation
▪ Results and performance driven
▪ Visionary, thinks and acts strategically