CALL FOR CONSULTANCY SERVICES Review and Strengthening of Organizational Policies
Job Description
The Adult Rape Clinic (ARC), a specialist centre offering comprehensive medico-legal, psychosocial, and community-based services for survivors of sexual and gender-based violence (SGBV) in Zimbabwe, is seeking a qualified individual consultant or firm to review, update, and harmonize its institutional policies to ensure alignment with current legal, donor, and operational standards.
Objective of the Consultancy
To conduct a comprehensive policy audit and revision process that ensures ARC’s organizational policies are up-to-date, legally compliant, gender-sensitive, and reflective of best practices in governance, safeguarding, finance, human resources, and program delivery.
Duties and Responsibilities
The selected consultant will:
• Conduct a gap analysis of existing policies and identify areas for alignment with national laws, donor requirements, and international standards.
• Review, update, and/or draft policies including but not limited to:
o Human Resources Policy
o Finance and Administration Policy
o Child Safeguarding and Protection Policy
o Code of Conduct & Ethics
o Sexual Harassment and Whistleblower Policy
o Data Protection & Confidentiality Policy
o ICT and Communications Policy
• Facilitate stakeholder consultations (including staff and Board members).
• Ensure all policies are harmonized and presented in accessible language.
• Provide finalized, formatted policy documents ready for Board approval.
Expected Deliverables
• Inception report and work plan.
• Annotated analysis of existing policies.
• Draft revised policies for review and feedback.
• Final policy documents (Word & PDF) with implementation guidance.
• Brief orientation session for ARC leadership and staff on key policy updates.
Qualifications and Experience
Applicants must demonstrate:
• Proven expertise in organizational policy development and legal compliance for NGOs.
• Knowledge of Zimbabwean legal frameworks, donor requirements, and safeguarding standards.
• Strong understanding of gender equity, trauma-informed approaches, and survivor-centred principles.
• Ability to work consultatively and deliver high-quality outputs within tight timelines.
• At least three traceable references from similar assignments.
Application Requirements
Interested consultants must submit:
• Technical proposal (max 6 pages) outlining approach, tools/methods, and timeline.
• Financial proposal in USD, inclusive of VAT and all costs.
• Consultant(s)’ CV or organizational profile.
• Sample(s) of previous relevant work.
• Three contactable references.
How to Apply
Deadline for submission: 30 June 2025, 17:00 Central Africa Time (CAT)
Email applications to: [email protected]
Subject line: Consultancy – Organizational Policy Review
Only shortlisted applicants will be contacted. Late or incomplete submissions will not be considered
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