Job Description

Job Title: Assistant accountant

Location: Ardbennie, Harare

Department: Finance

Reports To: Accountant / Financial Manager

Position Overview:

We are looking for a skilled Accounts Receivable Clerk to provide financial, administrative, and clerical services. The Accounts Receivable Clerk is responsible for managing the company’s incoming payments, ensuring that all transactions are processed accurately, reconciling accounts, and securing revenue by verifying and posting receipts. The role involves maintaining up-to-date financial records, resolving discrepancies, ensuring all payments are collected, and posting contra entries between accounts receivable and accounts payable accounts when applicable.

Duties and Responsibilities

Key Responsibilities:

• Payment Processing: Process accounts and incoming payments in compliance with financial policies and procedures. Ensure all receipts are posted correctly to customer accounts.
• Account Reconciliation: Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted, preparing reports on outstanding balances.
• Billing & Invoicing: Prepare bills and invoices for services rendered, ensuring all details are accurate and consistent with contracts or services provided.
• Discrepancy Resolution: Investigate and resolve billing issues, including discrepancies in customer accounts, and liaise with clients and internal teams to resolve any issues.
• Customer Communication: Provide excellent customer service by responding to customer inquiries regarding invoices, payments, or account discrepancies, ensuring timely resolution of issues.
• Records Maintenance: Maintain accurate records of all accounts receivable transactions, including posting payments, writing off bad debts, and applying credits.
• Statements Preparation: Generate and send regular account statements to clients, detailing the status of their accounts.
• Contra Entries: Process and post contra entries between accounts receivable and accounts payable accounts as required, ensuring proper balance and accurate financial reporting.
• Reporting: Assist in preparing reports on the status of accounts receivable, highlighting overdue payments and identifying trends.
• Ad-Hoc Tasks: Perform other finance-related duties as assigned by the

Qualifications and Experience

Skills and Qualifications:

• Education: Diploma in Finance, Accounting, or equivalent qualification (Required).
• Experience: Proven working experience of 3+ years as an Accounts Receivable Clerk or in a similar role, with a strong understanding of accounts receivable processes and contra entries.
Technical Skills:

• Proficient in accounting software (such as Sage, QuickBooks, or similar).
• Strong hands-on experience in operating spreadsheets (Excel).
• Data entry skills and attention to detail.
Accounting Knowledge: Solid understanding of basic accounting principles, particularly in accounts receivable management, ledger reconciliation, and posting contra entries between accounts.

• Problem-Solving: Strong ability to identify and resolve discrepancies, billing issues, and customer disputes in a timely manner.
• Customer Service Skills: Ability to communicate effectively with clients, offering clear explanations and assistance with payment-related issues.
• Communication Skills: Strong verbal and written communication skills to liaise with clients and internal teams.
• Deadline-Oriented: Ability to manage multiple tasks, prioritize workloads, and meet deadlines efficiently.
• Attention to Detail: High degree of accuracy and attention to detail in posting payments, invoicing, and reconciling accounts.

How to Apply

If you are interested and you meet the stipulated requirements, please submit your CV to this email [email protected] No later than Friday the 13th of June 2025. Clearly highlight the position applied for in the email subject