Job Description
Job Description
The incumbent will provide a welcoming and professional first point of contact for parents, visitors and prospective families, while supporting communication, learner records, admissions and the day-to-day administration of Atlas Primary School. The successful candidate will also perform any other duties assigned by the Head of School.
Duties and Responsibilities
Welcome parents, visitors and prospective families, ensure visitors sign in and issue visitor badges.
Answer the school telephone, WhatsApp line and email promptly and professionally, and pass on messages accurately.
Record late arrivals and early collections, and release learners only to authorised adults.
Keep reception tidy, welcoming and stocked with school information.
Handle admissions enquiries, application forms, readiness assessments and school tours for prospective families.
Maintain accurate and confidential learner records, including admission documents, medical information, emergency contacts and authorised collection lists.
Record daily attendance and follow up on unexplained absences with families the same morning.
Prepare class, transport and route lists; send school communications and help keep website and social media information current.
Organise meetings and school events, including invitations and bookings.
Issue fee invoices and receipts, update fee records, and maintain petty cash and stationery records in line with school procedures.
Maintain staff files, leave records and timesheets; manage the Head of School’s diary, file correspondence and prepare required documents.
Qualifications and Experience
A diploma or certificate in Secretarial Studies, Office Administration or Business Studies; a degree is an advantage.
At least 2 years’ experience in an office or front-desk role; school experience is an advantage.
Strong computer skills, including Microsoft Word, Excel, email and online forms; school management software experience is an advantage.
Excellent spoken and written English;
Highly organised, accurate and discreet when handling confidential information.
Warm and professional with children, parents and colleagues, and calm under pressure.
First aid certificate, or willingness to train; knowledge of child safety and health and safety procedures is an advantage.
How to Apply
Interested persons should submit written applications clearly marked the position being applied for, together with a detailed Curriculum Vitae and certified copies of academic and professional qualifications NOT LATER THAN 15 NOVEMBER 2026 to:
vacancies@oxprop.co.zw
N.B: ONLY SHORTLISTED CANDIDATES WILL BE INVITED.