Job Description
Job Description
1. Background
An African think tank focused on sustainable natural resource governance, offering research, capacity building, legal analysis, and policy support across the continent is seeking a qualified, proactive, organised and dependable Administrative Intern that advances the organisation`s strategic administration objectives.
2. Objectives
To support the efficient delivery of administrative, procurement and logistical functions while developing the skills necessary to assume increased responsibility and maintain continuity of administrative support.
Duties and Responsibilities
3. Key Duties and Responsibilities
Administration and Office Support
• Assist with day-to-day administration and respond to routine enquiries.
• Draft correspondence, maintain contact lists and organise electronic and physical records.
• Schedule meetings, prepare meeting materials, take minutes and follow up on agreed actions.
• Maintain administrative calendars and track deadlines.
Travel, Meetings and Event Logistics
• Support travel arrangements, including flight bookings, accommodation, airport transfers and visa documentation.
• Assist with organising workshops, conferences and other activities.
• Prepare participant lists, rooming lists, logistics notes and attendance registers.
• Liaise with participants, hotels and service providers, and assist with logistical queries.
Procurement and Financial Administration Support
• Assist with obtaining quotations and preparing procurement documentation in accordance with organisational procedures.
• Maintain supplier records and track orders and deliveries.
• Compile invoices, receipts and supporting documents for payment processing and reconciliation.
• Support activity costing and maintain expenditure tracking records under supervision.
Records and Asset Management
• Maintain accurate and accessible administrative and activity records.
• Assist with updating asset and inventory registers.
• Track stationery and other supplies, including their issuance and replenishment.
Qualifications and Experience
4. Qualifications and Competencies
• A degree in Administration, Business Management, Logistics, Procurement, or a related field; candidates completing a relevant qualification may also be considered.
• Proficiency in Microsoft Word, Excel, Outlook and electronic filing.
• Strong organisational skills, attention to detail and the ability to manage competing priorities.
• Good written and verbal communication skills.
• Professionalism, discretion and the ability to handle confidential information.
• Initiative, willingness to learn and the ability to work effectively with diverse teams.
• Previous administrative experience will be an advantage.
5. Supervision, Learning and Development
The intern will receive day-to-day supervision and mentorship from the Administrator and work closely with the finance and programme teams.
How to Apply
6. How to apply
Interested candidates should submit a cover letter and curriculum vitae, including contact details for two referees, to procurementzw@gmail.com by 26 November 2026 using “Administration Intern” as the subject line.