Job Description
Job Description
We are seeking an experienced and results-driven individual to provide comprehensive administrative, coordination, governance, and executive support services to the Principal Nursing Officer, Finance Director, and Medical Director. The role requires a highly organised and professional individual capable of managing high-level administrative functions, supporting strategic initiatives, coordinating meetings, maintaining statutory records, and ensuring efficient communication across departments.
Duties and Responsibilities
Key Responsibilities
Medical Administration
• Facilitate the renewal and maintenance of clinic registration and licensing documents with relevant regulatory authorities.
• Coordinate and maintain valid practicing certificates for nurses and doctors.
• Process, monitor and maintain doctors' privileges of access documentation.
• Communicate with doctors, mentors, and internal departments regarding privileges of access and compliance requirements.
• Maintain accurate and up to date personnel records for medical practioners personal files and records for medical practitioners.
• Capture daily hospital statistics and generate monthly performance reports.
• Prepare monthly revenue report by doctor and patient occupancy reports by ward.
• Support patient records management in line with confidentiality and regulatory requirements
• Manage executive calendars for the Principal Nursing Officer, Finance Director and Medical Director.
• Prepare reports, correspondence, presentations, and meeting minutes.
• Coordinate travel arrangements and provide relief support to the Managing Director's Personal Assistant when required
• Raise internal requisitions and facilitate administrative requests.
• Maintain and update the risk register.
• Coordinate clinical audit committee meetings, including the preparation of mortality (death) register
Finance Administration
• Facilitate company registrations and statutory filings with relevant authorities
• Maintain and update share registers and statutory documentation
• File and update company documents with relevant authorities.
• Coordinate the signing, filing and safekeeping of corporate legal documents.
• Proofread and support the preparation of financial reports, strategic plans, and related documentation.
Meeting Coordination
• Maintain minute books and attendance registers in line with governance requirements.
• Organise and coordinate meeting venues, logistics, and documentation and stakeholder communication
• Ensure meeting minutes are circulated within seven days of meetings.
• Coordinate Annual General Meetings (AGMs),
Extraordinary General Meetings (EGMs), and shareholder meetings.
• Track and follow up on action items from meeting to ensure implementation
Qualifications and Experience
Minimum Qualifications
• 3 Advanced Level passes.
• Degree in Business Administration an added advantage.
• Minimum of 3 years' relevant administrative experience.
• At least 2 years' experience supporting senior management executives.
• Excellent written and verbal communication skills.
• Strong interpersonal and stakeholder engagement skills.
• Attention to details and accuracy.
How to Apply
If you meet the stipulated requirements submit your application together with proof of qualifications and experience as one (1) merged PDF to the email below. Applications to arrive no later than 25 June 2026 and should be directed to recruitment@theavenuesclinic.co.zw.