Job Description
Job Description
Our client is looking for an accounta clerk to provide clerical and administrative support to the Accountant by accurately capturing financial information, maintaining accounting records and source documents, preparing accounting schedules and draft reports for review by the Accountant, and assisting with the day-to-day finance activities of the company.
Duties and Responsibilities
Accounting Clerical Support and Transaction Processing
• Assist the Accountant with the day-to-day clerical work of the Finance function, including capturing sales, purchases, receipts, payments and other authorised transactions.
• Collect, organise, check and file invoices, receipts, payment vouchers, statements and other supporting documents required by the Accountant.
• Prepare and process customer invoices, supplier invoices, receipts and payment documentation for review and approval by the Accountant.
• Maintain accurate and orderly electronic and physical accounting records, files and finance registers.
Receivables and Payables
• Update customer and supplier ledgers and prepare reconciliations for review by the Accountant.
• Prepare debtor and creditor schedules and submit them to the Accountant for review.
• Assist with following up outstanding customer balances in accordance with instructions from the Accountant.
• Prepare creditor payment schedules and supporting documentation for review by the Accountant before payments are authorised.
Bank and Cash Management
• Capture bank transactions and prepare draft bank reconciliations for review and finalisation by the Accountant.
• Maintain petty cash records, prepare petty cash reconciliations and submit them to the Accountant for review.
• File bank statements, receipts, deposit slips, proof of payments and other banking documents in an organised manner.
• Identify unreconciled items or unusual transactions and immediately refer them to the Accountant for investigation.
Financial Reporting Support
• Prepare draft accounting schedules and supporting reports required for monthly management accounts for review by the Accountant.
• Assist the Accountant with revenue, expense, debtor, creditor, bank, cash and other account reconciliations.
• Compile budget-versus-actual schedules and other financial reports as instructed, with all reports submitted to the Accountant for review before use or circulation.
• Ensure requested schedules, reports and supporting information are prepared accurately and submitted to the Accountant within agreed reporting deadlines.
Compliance and Controls
• Prepare and maintain supporting documents and schedules required for tax, payroll and statutory submissions under the supervision of the Accountant.
• Check that financial documents are complete and supported by the required approvals before capturing or forwarding them to the Accountant.
• Maintain confidentiality of payroll, banking, customer, supplier and company financial information.
• Assist the Accountant in preparing documents and schedules requested by auditors, tax advisers and other authorised parties.
Qualifications and Experience
• Bookkeeping and accounting accuracy
• Numerical and analytical ability
• Reconciliation skills
• Microsoft Excel and accounting systems
• Record management
• Confidentiality and integrity
• Time management
• Attention to detail
How to Apply
Interested candidates should submit their CV and copies of relevant qualifications to:
Email: mrecruit580@gmail.com
phone number 0716882733