Job Description
Job Description
Support the launch and day-to-day operations of M&J Africa in Malawi through accurate accounting, timely financial administration and practical support for clients implementing and using accounting software.
Bookkeeping and financial records
•Record daily transactions accurately using correct account allocations and supporting documents; maintain the general ledger and organised financial files.
•Prepare sales invoices, credit notes and customer statements, checking accuracy and required approvals.
•Process supplier invoices, reconcile supplier statements and prepare payment schedules for approval.
•Maintain receivables and payables records; follow up customer balances and escalate overdue or disputed amounts.
•Reconcile bank accounts, cash balances and control accounts; investigate differences and document corrections.
•Maintain petty cash and expense records, checking receipts, approvals and spending limits.
•Maintain fixed asset records and support inventory reconciliations where applicable.
Reporting, controls and accounting support
•Assist with month-end and year-end closing, reconciliations, schedules and approved adjusting entries.
•Prepare routine reports on receivables, payables, cash movements and other financial information required by management.
•Compile payroll inputs and supporting records for review and approval.
•Prepare records and schedules for tax compliance, audits and management reviews under the responsible finance professional.
•Follow approval procedures and maintain a clear audit trail. Promptly report errors, unusual transactions and missing documents.
•Protect company and client financial information and maintain orderly electronic records.
Duties and Responsibilities
Accounting software and client implementation
•Use QuickBooks, Pastel and Odoo confidently for relevant accounting and reporting tasks.
•Help gather client requirements and document existing accounting processes.
•Assist the implementation lead with setup and configuration, including charts of accounts, customer and supplier records and agreed workflows.
•Clean and prepare migration data; reconcile opening balances and imported records before client sign-off.
•Test transactions, reports and workflows; document issues and help resolve them.
•Train client users, prepare simple user guides and provide first-line support after implementation. Escalate complex issues rather than making unsupported changes.
Responsible use of AI
•Use approved AI tools for checklists, spreadsheet analysis, explanations and process documentation.
•Independently verify calculations, classifications and conclusions. Do not put confidential information into unapproved AI systems or bypass human approval.
Qualifications and Experience
•Diploma or degree in Accounting, Finance or a closely related field.
•Practical bookkeeping experience and sound double-entry accounting knowledge; hands-on experience with QuickBooks, Pastel and Odoo.
•Competence in Excel or similar spreadsheets, including formulas, filtering and data checks; ability to use AI responsibly and explain verification steps.
•Accuracy, integrity, confidentiality, ownership of deadlines and clear client communication.
•Willingness to learn and help build a new operation. Software implementation or data migration experience is an advantage.